Bill of Sale Personal Property

Draft CRE Personal Property Bills of Sale in Minutes

12 minutes with CaseMark

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12 minutes with CaseMark

What you'll need

Purchase and Sale Agreement
Asset or Equipment Schedule

SOC 2 Type II · HIPAA compliant · $5 free credit

Workflow

Overview

CaseMark's Bill of Sale – Personal Property skill automates the drafting of comprehensive personal property transfer documents for commercial real estate closings. It generates a complete Bill of Sale with asset schedules, price allocation, tax provisions, risk of loss mechanics, and representations—all aligned to your Purchase and Sale Agreement.

Drafting personal property Bills of Sale for CRE closings is tedious and error-prone. Attorneys must manually cross-reference the PSA, catalog dozens of assets with serial numbers and identifiers, allocate purchase price across asset classes, and ensure tax and risk provisions are consistent—all under tight closing deadlines.

CaseMark automates the entire process by extracting defined terms and deal parameters from your PSA, generating detailed inclusion and exclusion schedules, and producing a fully formatted Bill of Sale with tax, risk, and warranty provisions. The result is a closing-ready document in minutes instead of hours.

How it works

1. Upload your Purchase and Sale Agreement, asset schedule, and deal terms summary
2. AI extracts PSA defined terms, party details, and asset information to draft a complete Bill of Sale
3. Review and customize condition models, tax allocations, and exhibit schedules
4. Export the finalized Bill of Sale with exhibits in your preferred format (DOCX, PDF)

What you get

Bill of Sale Agreement with Recitals and Defined Terms
Exhibit A – Included Personal Property Schedule
Exhibit B – Excluded Property Schedule
Consideration and Price Allocation Section
Tax Responsibility and Reporting Provisions
Representations, Warranties, and Condition Model
Risk of Loss, Delivery, and Removal Mechanics
Indemnification and Survival Provisions
Signature Blocks with Authority and Notarization Language

What it handles

Automated asset schedule generation with inclusion/exclusion exhibits
Price allocation and IRS Form 8594 compliance language
Configurable condition model—AS IS or limited warranty
Sales/use tax responsibility assignment and filing obligations
Risk of loss and delivery mechanics aligned to PSA closing
Conditions precedent tied to real property closing

Required documents

Purchase and Sale Agreement
The master PSA governing the CRE transaction, used to import defined terms, closing conditions, and deal structure
.pdf, .docx
Asset or Equipment Schedule
A list of personal property items to be transferred, including descriptions, serial numbers, quantities, and locations
.pdf, .docx, .xlsx, .csv

Supporting documents

Deal Terms Summary
A memo or term sheet summarizing parties, price allocation, tax responsibilities, and jurisdiction details
.pdf, .docx
Tax Exemption Certificates
Any applicable sales or use tax exemption certificates for reference in the tax provisions
.pdf
Prior Bill of Sale or Template
An existing Bill of Sale form or prior transaction document to guide formatting or specific clause preferences
.pdf, .docx

Why teams use it

Eliminate hours of manual drafting by auto-generating Bills of Sale from your PSA and asset data

Ensure consistency between the Bill of Sale and master purchase agreement with imported defined terms

Reduce compliance risk with built-in tax allocation, IRS Form 8594 language, and jurisdiction-specific provisions

Accelerate closing timelines with ready-to-execute documents including exhibits and signature blocks

Questions

What types of personal property does this Bill of Sale cover?

CaseMark drafts Bills of Sale covering equipment, fixtures, FF&E, inventory, vehicles, and other tangible assets commonly transferred in commercial real estate closings. Each item is cataloged with identifiers like serial numbers, VINs, and model numbers.

How does the Bill of Sale align with my Purchase and Sale Agreement?

CaseMark imports defined terms directly from your PSA so the Bill of Sale mirrors the master agreement's language, closing conditions, and remedies. This eliminates inconsistencies between documents and reduces revision cycles.

Can I choose between an AS IS transfer and a limited warranty?

Yes. CaseMark supports both an 'AS IS, WHERE IS' condition model with conspicuous disclaimers and a limited warranty model. You select the approach that fits your deal, and the AI generates the appropriate representations and disclaimers.

Does the document address sales and use tax obligations?

Absolutely. CaseMark assigns sales, use, and transfer tax responsibility to the appropriate party and includes language for required filings and exemption certificates, tailored to your governing law jurisdiction.

How does CaseMark handle IRS Form 8594 requirements?

When applicable, CaseMark includes price allocation language and flags the parties' obligation to file IRS Form 8594 for asset acquisitions, ensuring compliance with federal reporting requirements.

Can I add or remove assets from the schedules after drafting?

Yes. The generated Exhibit A (included assets) and Exhibit B (excluded assets) are fully editable. You can add, remove, or modify line items before finalizing and exporting the document.