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Proration Schedule

Generate Proration Schedules in Minutes, Not Hours

8 minutes with CaseMark

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Upload your documents and get a finished work product in minutes. New accounts get $5 free to run their first skill.

8 minutes with CaseMark

What you'll need

  • Purchase Agreement
  • Property Tax Records

SOC 2 Type II · HIPAA compliant · $5 free credit

Workflow

Overview

Creating proration schedules manually requires tedious calculations across multiple line items—property taxes, HOA fees, utilities, and rent—each with different proration periods and formulas. Attorneys and paralegals spend hours cross-referencing documents, performing calculations, and formatting tables, with high risk of mathematical errors that can delay closings or create liability issues.

Preparing proration schedules manually is time-consuming and error-prone, requiring complex calculations across multiple expense categories while ensuring compliance with jurisdictional requirements. A single mathematical error can delay closings, damage client relationships, and create liability exposure for attorneys and title companies.

CaseMark automates the entire proration schedule creation process by extracting data from your transaction documents and generating mathematically precise, jurisdiction-compliant schedules. Our AI handles property taxes, HOA fees, rental income, utilities, and all other proration items with transparent calculations that integrate seamlessly with settlement statements.

How it works

  1. 1. Upload your documents

  2. 2. AI analyzes and extracts key information

  3. 3. Review and customize the generated content

  4. 4. Export in your preferred format (DOCX, PDF)

What you get

  • Document Header

  • Parties Involved

  • Property Description

  • Proration Items

  • Calculation Methodology

  • Proration Schedule Table

  • Adjustments and Totals

  • Signatures

What it handles

  • Document Header

  • Parties Involved

  • Property Description

  • Proration Items

  • Calculation Methodology

  • Proration Schedule Table

  • Adjustments and Totals

  • Signatures

Required documents

  • Purchase Agreement

    Executed purchase agreement containing closing date, party names, and proration responsibilities

    PDF, DOCX

  • Property Tax Records

    Current or prior year property tax bills showing assessed amounts and payment status

    PDF, JPG, PNG

Supporting documents

  • HOA Documents

    Homeowners association fee statements, special assessments, and governing documents

    PDF, DOCX

  • Lease Agreements

    Tenant leases for income-producing properties requiring rent and deposit prorations

    PDF, DOCX

  • Utility Bills

    Recent water, sewer, trash, and other utility bills for proration calculations

    PDF, JPG, PNG

  • Title Commitment

    Title commitment showing legal description and any special assessments or liens

    PDF

  • Insurance Policies

    Property insurance policies with premium amounts if being transferred to buyer

    PDF

Why teams use it

Reduce proration schedule preparation time from 2-3 hours to under 10 minutes

Eliminate calculation errors with AI-verified formulas and automated math

Extract party details, property information, and financial data automatically from uploaded contracts

Generate professional tables with proper formatting that comply with state bar standards

Ensure completeness with AI-powered checks against standard proration item checklists

Questions

How does CaseMark handle different jurisdictional proration conventions?

CaseMark adapts to your jurisdiction's specific requirements, including whether the closing date is charged to buyer or seller, whether to use 365-day or 360-day year calculations, and state-specific rules for tax and assessment prorations. You can configure these preferences or let our AI detect them from your transaction documents and local practice standards.

Can the system calculate prorations when actual tax bills aren't available yet?

Yes, CaseMark can calculate prorations based on prior year tax amounts when current bills are unavailable, clearly marking them as estimates. The system automatically generates post-closing adjustment language specifying thresholds and procedures for reconciliation when actual bills are received, ensuring compliance with best practices for estimated prorations.

How does CaseMark handle rental income and security deposits for tenant-occupied properties?

CaseMark analyzes uploaded lease agreements to identify prepaid rent, calculate daily rental rates, and prorate income based on the closing date. Security deposits are handled separately as transfers rather than prorations, with appropriate debits and credits on the settlement statement. The system ensures all tenant-related financial items are properly allocated between buyer and seller.

Will the proration schedule integrate with my settlement statement or closing disclosure?

Absolutely. CaseMark generates proration schedules designed to serve as detailed exhibits to your settlement statement or TILA-RESPA Closing Disclosure. All line items and totals are formatted for easy cross-referencing, and the net proration adjustment matches exactly what appears on your closing documents, ensuring seamless reconciliation and compliance.

What happens if I need to revise the proration schedule after initial preparation?

CaseMark allows you to easily update any input data or calculation parameters and instantly regenerate the entire proration schedule with revised figures. All calculations automatically update throughout the document, maintaining mathematical accuracy and internal consistency. You can compare versions to track changes and ensure all parties are working from the current schedule.

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