← All workflows

Icd Cpt Normalization

Decode Medical Codes for Attorneys in Minutes

6 minutes with CaseMark

Fast lane

We have it from here.

Choose the fast one-off run here, or jump into the workspace when you want saved history, revisions, and a fuller matter workflow.

Run this once here

Best for a quick one-off job. Add your email, upload the files, and we'll run the workflow and send the result to your inbox.

1. Add your email so we know where to send the result.

2. Upload the files you want analyzed.

3. Run the workflow and we'll take it from there.

Use in Workspace

Best for ongoing matters

Save and reopen matters, keep documents together, refine the output, rerun with changes, and export or share polished work product when you're done.

Open in Workspace

Need more context?

Scroll for the workflow details below if you want to review what this run handles, what documents help, and what the output looks like.

If this is part of a live matter, the workspace is the better fit: you can keep your documents together, revisit the result, and keep working without starting from scratch.

Jump to detailsOpen in Workspace

Start here

Run this workflow now

Best for a fast one-off run. Add your email, upload the files, and we'll deliver the result without sending you into the full app.

Workflow

Icd Cpt Normalization

Step 1 · Deliver to

Step 3 · Run this workflow

Workflow

Icd Cpt Normalization

Overview

Medical records are filled with ICD-10-CM, ICD-9, and CPT codes that are opaque to attorneys and legal staff. CaseMark's ICD-CPT Code Normalization skill automatically identifies every diagnostic and procedure code in your uploaded records, translates them into plain-language descriptions, and flags billing irregularities that may be relevant to your case. The result is a clean, attorney-readable reference that eliminates the need for manual code lookups.

Attorneys reviewing medical records for litigation routinely encounter dozens or hundreds of ICD and CPT codes that require manual lookup across multiple databases. Each code must be correctly interpreted for laterality, encounter type, and billing context—a tedious, error-prone process that consumes hours of paralegal or nurse consultant time and risks missing billing irregularities that could impact case value.

CaseMark automates the entire code normalization workflow. Upload your medical records and receive a complete, attorney-readable translation of every diagnostic and procedure code, with legacy ICD-9 codes cross-walked to current standards and billing anomalies flagged for your review. What previously took hours of manual research is delivered in minutes with consistent accuracy.

How it works

  1. 1. Upload medical records, billing statements, or encounter notes containing diagnostic and procedure codes

  2. 2. AI identifies, normalizes, and cross-references all ICD-9, ICD-10-CM, and CPT codes found in the documents

  3. 3. Review plain-language translations, billing flags, and laterality or encounter character observations

  4. 4. Export the attorney-readable code summary in your preferred format (DOCX, PDF)

What you get

  • Normalized Code Table with Narrative Descriptions

  • ICD-9 to ICD-10-CM Crosswalk Results

  • CPT Procedure Code Translations

  • Billing Anomaly Flags and Observations

  • Methodology and Verification Notes

What it handles

  • Cross-walks ICD-9 codes to current ICD-10-CM equivalents automatically

  • Expands ICD-10-CM codes to full narrative descriptions with laterality and encounter context

  • Translates CPT procedure codes into plain-language procedure descriptions

  • Flags billing anomalies including bundling, unbundling, and incorrect encounter characters

  • Normalizes inconsistent code formatting from medical records into standard notation

  • Identifies laterality mismatches between documented findings and coded diagnoses

Required documents

  • Medical Records

    Encounter notes, operative reports, IME reports, or any medical records containing ICD or CPT codes

    .pdf, .docx

Supporting documents

  • Itemized Billing Statements

    HCFA-1500 forms or itemized medical bills with procedure and diagnosis codes

    .pdf, .docx

  • Insurance Correspondence

    EOBs or denial letters referencing specific diagnostic or procedure codes

    .pdf, .docx

Why teams use it

Eliminate hours of manual medical code lookups across multiple reference databases

Catch billing anomalies like improper bundling, laterality mismatches, and incorrect encounter characters that could strengthen your case

Seamlessly handle legacy ICD-9 codes in older records with automatic cross-walking to current ICD-10-CM standards

Produce consistent, professionally formatted code translations ready for demand letters, chronologies, and expert review

Questions

What types of medical codes does this skill handle?

CaseMark's code normalization skill handles ICD-10-CM diagnosis codes, legacy ICD-9 codes found in older records, and CPT procedure codes. It cross-walks ICD-9 codes to their modern ICD-10-CM equivalents and expands all codes into full narrative descriptions.

Can it identify billing irregularities in medical records?

Yes. CaseMark flags common billing anomalies such as improper bundling or unbundling of procedure codes, incorrect encounter characters (e.g., coding 'initial encounter' on a twelfth visit), and laterality mismatches where the coded side doesn't match documented findings.

How does it handle codes that are formatted inconsistently in records?

Medical records frequently drop decimal points, add spaces, or otherwise deviate from standard code formatting. CaseMark automatically normalizes all codes to their proper format before translating them, so you get clean, consistent output regardless of how the source records were formatted.

Does it work with older medical records that use ICD-9 codes?

Absolutely. CaseMark recognizes ICD-9 codes in older records and automatically cross-walks them to their current ICD-10-CM equivalents, providing both the original and updated codes with full narrative descriptions.

What if a code can't be verified?

When CaseMark encounters an uncommon code that cannot be verified with high confidence, it clearly marks the description with a verification flag and surfaces it in the methodology section so you know exactly which codes may need manual confirmation.

What types of cases benefit from this skill?

Any case involving medical records benefits from code normalization. CaseMark is especially valuable for personal injury demand letters, medical malpractice chronologies, workers' compensation claims, billing disputes, and insurance coverage litigation where understanding coded diagnoses and procedures is critical.

Related

30b6 Corporate Rep

Master 30(b)(6) Depositions in Minutes, Not Hours

30b6 Deposition

Master 30(b)(6) Depositions in Minutes, Not Hours

Abstract of Judgment

Draft Judgment Abstracts in Minutes, Not Hours