Unclaimed Property Policy

Draft Unclaimed Property Policies in Minutes, Not Weeks

14 minutes with CaseMark

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14 minutes with CaseMark

What you'll need

Organizational Footprint Summary
Existing Compliance Artifacts

SOC 2 Type II · HIPAA compliant · $5 free credit

Workflow

Overview

CaseMark's Unclaimed Property Policy skill drafts a comprehensive enterprise escheatment and unclaimed property compliance policy tailored to your organization's jurisdictional footprint and property types. The AI-generated policy covers every phase of the compliance lifecycle — from property identification and dormancy tracking through due diligence, NAUPA-format reporting, remittance, recordkeeping, and audit defense. It delivers a board-ready governance document that would typically require weeks of research and drafting by specialized compliance counsel.

Drafting an enterprise unclaimed property policy requires navigating a patchwork of 50+ state statutes, each with unique dormancy periods, property type classifications, due diligence requirements, and reporting formats. Compliance teams spend weeks researching jurisdictional variations, building dormancy matrices, and coordinating with legal counsel — and the resulting policy can be outdated within months as states amend their escheat laws.

CaseMark automates the research-intensive process of drafting a comprehensive escheatment policy by analyzing your organizational footprint, property inventory, and industry context against current state requirements. The AI generates a complete, enterprise-ready policy with state-by-state dormancy matrices, due diligence procedures, NAUPA reporting workflows, and audit preparedness protocols — transforming weeks of specialized work into a streamlined, reviewable draft.

How it works

1. Upload your organizational footprint, property inventory, and existing compliance documents
2. AI analyzes your jurisdictional exposure and builds state-by-state dormancy matrices
3. Review and customize the comprehensive policy covering governance, identification, reporting, and audit defense
4. Export the finalized policy in your preferred format (DOCX, PDF)

What you get

Purpose and Governance Framework
Property Identification and Classification
State-by-State Dormancy Period Matrix
Priority Rules and Jurisdictional Analysis
Due Diligence Notice Procedures
NAUPA-Format Reporting and Remittance Procedures
Recordkeeping and Retention Requirements
Audit Preparedness and Voluntary Disclosure Guidance

What it handles

Multi-state dormancy period matrices for every property type
Due diligence notice templates aligned with state requirements
NAUPA-format reporting and remittance procedures
Comprehensive recordkeeping and retention schedules
Audit preparedness and voluntary disclosure program guidance
Priority rules analysis for multi-state property holders

Required documents

Organizational Footprint Summary
Document listing states of incorporation, operation, and property-holding, along with an inventory of all property categories held by the organization
.pdf, .docx, .xlsx
Existing Compliance Artifacts
Prior unclaimed property reports, audit correspondence, voluntary disclosure agreements, or existing escheatment policies
.pdf, .docx

Supporting documents

Industry-Specific Regulatory Guidance
Industry-specific regulatory guidance or internal memoranda related to unclaimed property obligations
.pdf, .docx
Internal Audit Reports
Internal audit findings or risk assessments related to unclaimed property compliance
.pdf, .docx
Business Unit Property Schedules
Detailed schedules from individual business units listing property types, amounts, and last contact dates
.pdf, .docx, .xlsx

Why teams use it

Eliminate weeks of manual research across 50+ jurisdictions by generating state-specific dormancy matrices and due diligence requirements automatically

Reduce audit risk with a comprehensive, well-documented compliance framework that demonstrates organizational diligence to state examiners

Ensure consistent enterprise-wide compliance by establishing clear roles, responsibilities, and procedures for every business unit that holds third-party property

Stay current with evolving state requirements through a built-in annual review cycle and legislative change management framework

Questions

Does this policy cover all 50 US states and territories?

Yes. CaseMark generates a comprehensive policy covering all 50 states, the District of Columbia, and applicable US territories. The dormancy matrices and due diligence requirements are tailored to each jurisdiction's current statutory requirements.

How does CaseMark handle different property types across jurisdictions?

CaseMark builds a detailed dormancy period matrix cross-referencing each property type (deposits, checks, securities, credits, gift cards, etc.) against every relevant state's requirements. This ensures your policy accurately reflects the varying dormancy triggers and thresholds across jurisdictions.

Can this help prepare for a state unclaimed property audit?

Absolutely. CaseMark includes a dedicated audit preparedness section covering document retention, internal audit procedures, examiner response protocols, and voluntary disclosure program considerations. Having a well-documented policy is one of the strongest defenses in a state audit.

Is the policy customized to my industry?

Yes. CaseMark tailors the policy based on your industry context — whether financial services, insurance, utilities, retail, or other sectors. Different industries face unique property-type rules and regulatory expectations, and the generated policy reflects those distinctions.

How often should this policy be updated?

CaseMark recommends an annual review cycle at minimum, with triggered updates whenever state legislatures enact changes to unclaimed property statutes. The generated policy includes a built-in review schedule and change management framework to keep your organization current.

Does the policy address NAUPA-format reporting requirements?

Yes. CaseMark includes detailed procedures for NAUPA-format electronic reporting, remittance workflows, and filing deadlines. The policy covers the end-to-end reporting lifecycle from data aggregation through submission and confirmation.