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Unclaimed Property Policy

Draft Unclaimed Property Policies in Minutes, Not Weeks

14 minutes with CaseMark

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Unclaimed Property Policy

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Unclaimed Property Policy

Overview

CaseMark's Unclaimed Property Policy skill drafts a comprehensive enterprise escheatment and unclaimed property compliance policy covering property identification, dormancy matrices, due diligence notices, NAUPA-format reporting, remittance procedures, recordkeeping, and audit preparedness across all US state jurisdictions. It transforms what typically requires weeks of multi-jurisdictional research and drafting into a structured, review-ready policy document. The output is designed for immediate use in establishing new compliance frameworks, updating existing policies, or preparing for state audits and voluntary disclosure programs.

Drafting an enterprise unclaimed property policy requires navigating a patchwork of escheatment laws across all 50 states, D.C., and US territories—each with unique dormancy periods, property type classifications, due diligence requirements, and reporting deadlines. Compliance teams spend weeks researching jurisdictional nuances, building dormancy matrices, and coordinating across accounting, legal, and business units. Without a comprehensive policy, organizations face significant audit exposure, penalties, and the risk of inconsistent compliance practices across business units.

CaseMark's AI-powered policy drafting skill analyzes your organizational footprint, property inventory, and existing compliance artifacts to generate a complete, multi-jurisdictional unclaimed property policy in minutes. The output covers every critical compliance area—from governance and property identification through NAUPA reporting, remittance, and audit preparedness—so your team can focus on review, approval, and implementation rather than weeks of manual research and drafting.

How it works

  1. 1. Upload your organizational footprint documents, property inventory, and any existing compliance artifacts

  2. 2. AI analyzes your jurisdictional exposure and property types against current state escheatment requirements

  3. 3. Review and customize the comprehensive policy covering governance, dormancy, reporting, and audit defense

  4. 4. Export the finalized policy in your preferred format (DOCX, PDF) for CFO/GC approval

What you get

  • Purpose and Governance Framework

  • Property Identification and Classification Matrix

  • State-by-State Dormancy Period Matrix

  • Priority Rules and Holder Obligations

  • Due Diligence Notice Requirements and Templates

  • NAUPA-Format Reporting and Remittance Procedures

  • Recordkeeping and Retention Standards

  • Audit Preparedness and Voluntary Disclosure Guidance

What it handles

  • Comprehensive dormancy period matrices for all 50 states plus D.C.

  • Property identification frameworks across all asset categories

  • Due diligence notice templates aligned with state-specific requirements

  • NAUPA-format reporting and remittance guidance

  • Audit preparedness checklists and voluntary disclosure program evaluation

  • Governance structure with review cycles and stakeholder accountability

Required documents

  • Organizational Footprint Documents

    Documents identifying states of incorporation, operation, and property-holding, including entity structure and jurisdictional presence

    .pdf, .docx, .xlsx

  • Property Type Inventory

    Listing of all property categories held by the organization, such as deposits, outstanding checks, securities, customer credits, gift cards, and insurance proceeds

    .pdf, .docx, .xlsx

Supporting documents

  • Existing Compliance Artifacts

    Prior unclaimed property reports, audit correspondence, voluntary disclosure agreements, or existing internal policies

    .pdf, .docx, .xlsx

  • Industry and Regulatory Context

    Industry-specific regulatory guidance, prior audit findings, or sector-specific compliance requirements that may affect property type rules

    .pdf, .docx

Why teams use it

Eliminates weeks of manual research across 50+ jurisdictions by generating a unified, multi-state dormancy and compliance matrix tailored to your organizational footprint

Reduces compliance risk with structured property identification workflows, due diligence notice templates, and NAUPA-format reporting guidance built into the policy

Strengthens audit defense posture with dedicated recordkeeping standards, retention schedules, and voluntary disclosure program evaluation frameworks

Ensures organizational accountability through clear governance structures, named policy owners, stakeholder responsibilities, and mandatory annual review cycles

Questions

Does this policy cover all 50 US states and territories?

Yes. CaseMark generates a policy that addresses unclaimed property requirements across all 50 states, the District of Columbia, and applicable US territories. The dormancy period matrix and due diligence requirements are tailored to each jurisdiction in your organizational footprint.

How does the tool handle different property types like securities, gift cards, and customer credits?

CaseMark's AI identifies all relevant property categories from your uploaded inventory and maps each type to the appropriate dormancy triggers, exemptions, and reporting rules for every applicable state. This includes specialized treatment for financial instruments, insurance proceeds, utility deposits, gift cards, and more.

Can this help us prepare for a state unclaimed property audit?

Absolutely. The generated policy includes a dedicated audit preparedness section with recordkeeping standards, document retention schedules, and defense strategies. CaseMark also addresses voluntary disclosure program considerations so you can evaluate proactive compliance options before an audit arises.

How current are the state-specific dormancy periods and thresholds?

CaseMark leverages your uploaded compliance artifacts and organizational context to draft the policy framework. We recommend validating all state-specific periods against current statutes during your review, and the policy includes a built-in annual review cycle to capture legislative changes.

Who in our organization should use this tool?

CaseMark's unclaimed property policy drafting is designed for CFOs, General Counsel, Compliance Officers, and in-house legal teams responsible for escheatment compliance. It's also valuable for outside counsel advising clients on unclaimed property frameworks or audit defense.

Can we customize the policy for our specific industry?

Yes. CaseMark tailors the output based on your industry context—whether financial services, insurance, utilities, retail, or another sector—since industry classification significantly impacts which property types apply and how dormancy rules are triggered.

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