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Unclaimed Property Policy

Draft Unclaimed Property Policies in Minutes, Not Weeks

14 minutes with CaseMark

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Unclaimed Property Policy

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Unclaimed Property Policy

Overview

CaseMark's Unclaimed Property Policy skill drafts a comprehensive enterprise escheatment and unclaimed property compliance policy tailored to your organization's jurisdictional footprint and property types. The AI-generated policy covers the full compliance lifecycle—from property identification and dormancy tracking through due diligence, NAUPA-format reporting, remittance, recordkeeping, and audit defense. It provides a ready-to-approve governance framework that addresses requirements across all 50 US states, D.C., and applicable territories.

Drafting an unclaimed property compliance policy manually requires painstaking research across dozens of state statutes, each with unique dormancy periods, property type classifications, due diligence requirements, and reporting deadlines. Legal and compliance teams often spend weeks compiling this information, only to face the risk of gaps, inconsistencies, or outdated provisions that can trigger costly state audits and penalties.

CaseMark automates the creation of a comprehensive escheatment and unclaimed property policy by analyzing your organizational footprint, property inventory, and existing compliance artifacts against current state requirements. The result is a structured, audit-ready policy document covering governance, identification, dormancy matrices, due diligence, NAUPA reporting, remittance, and recordkeeping—delivered in minutes instead of weeks.

How it works

  1. 1. Upload your organizational footprint documents, property inventory, and any existing compliance artifacts

  2. 2. AI analyzes your jurisdictional exposure and property types against current state escheatment requirements

  3. 3. Review and customize the comprehensive policy covering governance, dormancy, reporting, and audit defense

  4. 4. Export the finalized policy in your preferred format (DOCX, PDF) for CFO/GC approval

What you get

  • Purpose and Governance Framework

  • Property Identification and Classification Matrix

  • State-by-State Dormancy Period Matrix

  • Priority Rules and Holder Obligations

  • Due Diligence Notice Requirements and Templates

  • NAUPA-Format Reporting and Remittance Procedures

  • Recordkeeping and Retention Standards

  • Audit Preparedness and Voluntary Disclosure Guidance

What it handles

  • Comprehensive dormancy period matrices across all 50 states and D.C.

  • Property identification framework covering deposits, securities, credits, and more

  • Due diligence notice templates aligned with state-specific requirements

  • NAUPA-format reporting and remittance guidance

  • Audit preparedness playbook with voluntary disclosure program evaluation

  • Governance structure with review cycles and stakeholder accountability

Required documents

  • Organizational Footprint & Property Inventory

    Documents detailing your states of incorporation, operation, and property-holding, along with an inventory of all property categories held (deposits, checks, securities, credits, gift cards, etc.)

    .pdf, .docx, .xlsx

  • Existing Compliance Artifacts

    Prior unclaimed property reports, audit correspondence, voluntary disclosure agreements, or any existing escheatment policies currently in use

    .pdf, .docx, .xlsx

Supporting documents

  • Industry-Specific Regulatory Guidance

    Any industry-specific regulatory guidance or internal memos related to unclaimed property obligations for financial services, insurance, utilities, or retail

    .pdf, .docx

  • State Audit Correspondence

    Historical audit letters, examination findings, or settlement agreements from state unclaimed property auditors

    .pdf, .docx

Why teams use it

Eliminate weeks of manual research by automatically mapping dormancy periods and due diligence requirements across every relevant state jurisdiction

Reduce audit risk with a comprehensive, defensible compliance framework that includes recordkeeping standards and voluntary disclosure program evaluation

Ensure consistent enterprise-wide compliance with a single policy covering all property types, business units, and stakeholder responsibilities

Stay current with evolving state escheatment laws through a policy designed for annual review cycles and triggered legislative updates

Questions

Does this policy cover all 50 US states and territories?

Yes. CaseMark generates a policy that addresses unclaimed property requirements across all 50 states, the District of Columbia, and applicable US territories. The dormancy period matrix and due diligence requirements are tailored to each jurisdiction in your organizational footprint.

How does CaseMark handle different property types like securities, gift cards, and customer credits?

CaseMark's AI analyzes your property type inventory and maps each category to the applicable dormancy periods, exemptions, and reporting rules for every relevant state. The output includes a detailed property identification framework covering deposits, checks, securities, credits, gift cards, wages, and more.

Can this help us prepare for a state unclaimed property audit?

Absolutely. CaseMark includes a dedicated audit preparedness section covering document retention requirements, internal audit procedures, response protocols, and guidance on evaluating voluntary disclosure programs. This gives your team a defensible compliance posture before auditors arrive.

Does the policy include NAUPA-format reporting guidance?

Yes. CaseMark drafts detailed reporting and remittance procedures aligned with NAUPA electronic filing standards. The policy covers filing deadlines, data formatting requirements, and state-specific submission portals to ensure compliant and timely reporting.

How often should we update the generated policy?

CaseMark's generated policy includes a built-in annual review cycle recommendation, with triggered updates whenever state legislatures enact changes to escheatment laws. You can re-run the skill at any time with updated organizational data to produce a refreshed policy.

Is this suitable for companies in regulated industries like financial services or insurance?

Yes. CaseMark accounts for industry-specific unclaimed property rules that apply to financial services, insurance, utilities, and retail sectors. The AI tailors property type classifications, dormancy triggers, and reporting obligations based on your industry context.

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